Guidelines for Writing Articles

Correspondence

Articles may be submitted by email to mal.thompson@otago.ac.nz or to the local editor of the NZLA Council producing a particular issue. Research and best practice articles are evaluated by using a double blind reviewing process, i.e. they are read by two reviewers who comment on the articles suitability for publication in Literacy Forum NZ. Authors will be notified as to whether or not the article is accepted for publication, and may be asked to make amendments within a stated period. Write in a clear and concise style, using reference where they are required.

Preparation of Manuscripts

  • All articles must be word processed
  • Space between lines should be one-and-a half, including references at the end
  • E-mail contributions to the Editor as a Word document attachment. If you cannot do that, insert your article into the body of an e-mail.
  • The font normally used in the journal is Times New Roman
  • Keep formatting to a minimum
  • Do not use borders, drop cap, highlighting, multiple columns (except in tables), page breaks, section breaks, shading, or textboxes. Instead, indicate that you want these to happen in bold print in square brackets in the appropriate place in the article
  • Diagrams, charts, figures, graphs and photographs should preferably be sent as a separate file, noting on the article in bold print in square brackets where they should appear
  • Colour will not appear on charts so use distinguishable grayscale or black and white patterns
  • Tables should be created left to right, and be clearly labeled. Pages submitted are not normally scanned, so changes in shape or size of tables may occur
  • Headings and subheadings should be in bold print
  • Write titles of books, etc, in italics
  • Do not write quotes in Italics. (If you do put your quotes in italics they will be changed to standard type
  • Avoid headers and footers in the manuscript
  • New Zealand or English spelling should be used. Spelling will be changed to New Zealand spelling unless you provide a good reason why it should not be
  • All acronyms and abbreviations should be spelled out when first used in the text, followed by the abbreviated version in brackets, e.g. Education Review Office (ERO). After that you may use the acronym
  • Leave a line between paragraphs; do not indent
  • Papers that have been published elsewhere will not normally be published
  • Articles promoting products are not normally accepted
  • Authors are responsible for obtaining permission from the copyright owner (usually the publisher) to use any quotation, illustration, or table from another source.

References

References should be 1 ½  spaced at the end of the text. APA style textual references, or numbered endnotes (MLA or MHRA style) may be used. Footnotes included in a manuscript will normally appear as Endnotes when printed. Consistency is required.

Photographs

Offset printing is used so requirements are different from desktop printing.

  • We can scan originals of photographs, and often this produces the clearest copy. Send a stamped addressed envelop for their return.
  • If you provide images digitally, please include them as separate files. Do not insert them into the text. Indicate in the text where you would prefer them to appear.
  • Images need to be a minimum 300 dpi TIFF, EPS or low compression JPGs at print size (page width 12.5. cm).
  • EPS files: Fonts used in charts/images must be either converted to outlines, or provided for scanning. Don’t forget to include linked images.
  • When using a digital camera to take photographs, use the highest possible resolution setting (minimum 300 dpi).
  • Black and white or colour images can be used, but they will not appear in colour when printed. Only the cover is in colour.

House style

Although authors will be consulted about changes required to their text, the Editor reserves the right to alter spelling, punctuation, grammar, style of headings, and references without further consultation with the author.

Font used should be a standard one such as Times, Times New Roman, or Arial. It will be set in the journal as Times New Roman.

Copyright

Articles printed become copyright of the New Zealand Reading Association for the purposes of payment under agreement with Copyright Licencing Ltd. Authors retain all other rights to their work. Requests to reprint articles in other forms will be referred to the author. When authors are asked directly for permission to reprint what has been first published in Literacy Forum NZ, they are asked to consult with the Editor.

Contributor’s copies

Authors will receive two complimentary copies of the issue in which their work is printed.

Please provide both an email address for correspondence and a mail address in order to receive copies.